Privacy Policy for J Hoskins Bookkeeping

1. Introduction

Welcome to J Hoskins Bookkeeping. Your privacy is important to us, and we are committed to protecting your personal and financial information. This Privacy Policy explains how we collect, use, store, and safeguard your information when you visit our website or use our bookkeeping services within the United States.

By accessing our website or engaging our services, you agree to the terms outlined in this policy.

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2. Information We Collect

A. Information You Provide

We may collect personal and business information that you voluntarily provide, including:

- Name, email address, phone number, and mailing address  

- Business name and business contact information  

- Financial documents and records shared for bookkeeping purposes  

- Information submitted through contact forms or consultations  

- Payment information (processed securely through third‑party providers)

B. Information Collected Automatically

When you visit our website, we may automatically collect:

- IP address and device information  

- Browser type and operating system  

- Pages visited and time spent on the site  

- Cookies and similar tracking technologies  

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3. How We Use Your Information

Your information is used to:

- Provide accurate bookkeeping and financial record‑keeping services  

- Communicate with you regarding your account, inquiries, or service updates  

- Maintain compliance with U.S. tax and regulatory requirements  

- Improve our website, services, and client experience  

- Process payments securely  

- Send service‑related notifications or reminders  

We do not sell your personal information.

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4. Use of QuickBooks

J Hoskins Bookkeeping uses QuickBooks as part of our bookkeeping workflow. This may involve storing or processing your financial data within QuickBooks’ secure platform. QuickBooks maintains its own privacy and security standards, and your data is handled in accordance with their policies as well as ours.

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5. How We Protect Your Information

We take data security seriously and use industry‑standard measures, including:

- Encrypted data transmission  

- Secure storage and access controls  

- Password‑protected systems and authentication protocols  

- Regular monitoring for vulnerabilities  

While we strive to protect your information, no method of electronic storage or transmission is completely secure.

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6. Sharing Your Information

We may share your information only with:

- Trusted third‑party service providers (e.g., QuickBooks, payment processors, secure document portals)  

- Legal or regulatory authorities when required by U.S. law  

- Professional partners assisting in service delivery under confidentiality agreements  

We do not share your information for advertising or marketing purposes.

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7. Cookies and Tracking Technologies

Our website may use cookies to:

- Improve functionality and user experience  

- Analyze website traffic and performance  

- Remember user preferences  

You may disable cookies in your browser settings, though some features may not function as intended.

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8. Data Retention

We retain your information only as long as necessary to:

- Provide bookkeeping services  

- Comply with federal and state tax regulations  

- Resolve disputes or maintain business records  

When no longer needed, data is securely deleted or anonymized.

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9. Your Rights

Depending on your state of residence, you may have rights to:

- Access the personal information we hold  

- Request corrections  

- Request deletion (subject to legal retention requirements)  

- Restrict or object to certain types of processing  

To exercise these rights, contact us using the information below.

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10. Third‑Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those third‑party sites.

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11. Children’s Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect information from minors.

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12. Changes to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date will reflect the most recent revision.

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13. Contact Us

For questions or concerns about this Privacy Policy or your personal information, contact:

J Hoskins Bookkeeping 

Email jhoskins@jhoskins.com